The Center Projects database is where you will put projects (broadly defined) that the Center staff are leading. These may can vary widely, from organizing orientation to leading a faculty training workshop series to preparing the center’s annual report or writing a grant.
This database is linked to many of the other databases in the system which the central role of the Center Projects for staff.
The Action Items database is the master “to do list” database. All staff and student interns who utilize this platform will be listed in the “assigned to” property. Like the Center Projects database, it is also linked to many other databases.
Notion allows each user to create their own personal dashboards, which allows each to customize how they view and organize their action items.
The Notes & Ideas database is where staff take notes for meetings or draft ideas for projects or any other purposes. At the Bonner Foundation, these are the most frequent types of notes & idea entries: brainstorm, update, call, email (to share and keep important ones), interview, meeting, process notes.
This is one of the most used databases. These entries are linked to most of the other primary databases, including: Center Projects, Staff & Faculty, Students, Courses & Programs, and Engagement opportunities.
Staff share these notes by either adding other staff as participants or else using the comments feature and @function to alert specific staff members to a new entry.
For instance, the brainstorm notes are used to share draft ideas. These kinds of notes function like shared Google Docs, allowing other staff to add their own edits and comments, allowing collaboration to occur easily.
The Key Documents database is for drafting and sharing with your staff those documents that drive your program: application questions and forms, proposals, annual reports, etc. It will have a relatively small number of entries when compared to the Notes & Ideas database.